Description (who you are):
As a Sales and Marketing Assistant, you will use CRM and other software tools to support our global Marketing and Sales teams for CRM data entry, mailings, client and prospect introduction letters and responses, and other support activities. There is variety in this position, and you will find that no two workdays are alike. Enjoy a dynamic and ever-evolving work environment and take your communication skills to the next level. You work under the Sales and Marketing Support Manager and senior management to perform assigned tasks that will assist the team in achieving department and Company goals. You will also work closely with the CEO to provide administrative and personal assistant support.
Responsibilities (what you do):
- Data entry and record maintenance for EarthSoft’s Customer Relationship Management (CRM).
- Process initial prospective client requests for information, send introductory information and record contact data in CRM and add lead, contact and account details within CRM.
- Marketing mailings activities: Query data for mailing requests from CRM, MailChimp email campaign setup and scheduling, send reports from completed mailings, process bounce backs and unsubscribes, add back to CRM, MailChimp.
- Assist with maintaining internal sales and marketing calendar and documentation on SharePoint and Microsoft Teams planner.
- Track and coordinate marketing events and conferences. Marketing events – find venues, arrange for catering, track registrations, and communicate with registrants. Conferences – maintain tracking document, complete registrations, coordinate booth delivery, and communications for conference attendance and exhibition.
- Assist CEO, President, and Company Principals with clerical and secretarial tasks, taking notes during meetings, performing personal assistant tasks, managing calendars and schedules, and other tasks as requested.
Required Skills and Experience (what you need/have):
- Ability to communicate with the appropriate channels internally and externally clearly and effectively and make edits to written materials as appropriate.
- Possess skills to research and acquire pertinent information necessary to complete assigned tasks.
- Ability to take independent action to use available resources to perform assigned tasks.
- Willingness to learn new information and apply the learned information to performing assigned tasks. Able to work independently.
- Self-discipline to produce the expected volume of work within established timeframes, reliably complete assigned tasks thoroughly, efficiently, and always representing EarthSoft.
- Dedication to adhering to scheduling practices and meeting assignment deadlines.
- Ability to work well with others in a virtual and physical office environment to successfully achieve team commitments and obligations, project deliverables, and EarthSoft goals.
- Ability to manage and prioritize multiple tasks simultaneously, with input from project manager and/or supervisor as needed.
- Strong organization skills and attention to detail in all assignments and duties.
- Strong written and verbal communication skills.
- Strong working knowledge of Microsoft Office (Excel and PowerPoint, SharePoint).
- Working knowledge of the following applications: Microsoft Dynamics CRM, MailChimp, Canva, Adobe, preferred but not required.
- Digital marketing skills, social media posts (Hootsuite, Twitter, LinkedIn, and Facebook) a plus but not required.
- Associates or bachelor’s degree preferred or relevant work experience
- 1-3 years prior professional work experience
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Full COVID-19 vaccination is required for this position; proof of full vaccination is required. This position requires performing on-site office activities that require vaccination to comply with Company Policy and client contractual obligations.
Compensation: Commensurate upon Experience.
To apply, please email resumes@earthsoft.com
Principals only. Recruiters please do not contact this job poster.
Please, no phone calls about this job!
EarthSoft provides equal employment opportunities to all employees, consultants, agents, and applicants for employment without regard to any legally protected status such as race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, or service in the military. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.