EQuIS is the premier environmental and geotechnical data management system in the world. EQuIS is used by many government agencies, industrial property owners, over 300 consultants, and over 400 analytical labs around the world. Many US EPA regions, state regulatory agencies, and other government organizations use EQuIS. EQuIS interfaces with ArcGIS for advanced environmental decision support and data analysis. Many other software companies link with EQuIS.
The Sales Proposal Specialist plays a crucial role in supporting the revenue-generating activities of both internal and external sales teams. This role involves providing quotation support to the Sales team and managing the workflow and communications across various departments. This includes ensuring quality control and assurance for EarthSoft’s responses to major proposals such as RFPs, RFTs, RFIs, EOIs, Tenders, and GSA bidding opportunities. With a keen eye for detail, accuracy, and prompt follow-up, the Sales Proposal Specialist ensures the provision of necessary resources and deliverables for the Sales Team’s success.
Responsibilities (what you do):
- Take on proposal assignments as determined during proposal review meetings.
- QA/QC EarthSoft’s major proposal (RFPs, RFTs, RFIs, EOIs, Tender, GSA bidding opportunities, etc.) deliverables during preparation and prior to final delivery.
- Provide guidance and mentorship to the proposal coordinator to ensure efficient proposal development processes and the timely delivery of high-quality proposal deliverables.
- Conduct proposal research via bidding websites, including GSA notifications, and report findings to the VP of Sales and Marketing and Director of Sales.
- Cross-train staff to assist with proposal preparations.
- Prepare, deliver, and maintain records of price quotations for Sales Software, Solutions, and Training.
- Assist in maintaining Sales Microsoft Dynamic CRM accounts, contacts, opportunities, and quotation records.
- Prioritize proposals and escalate issues promptly.
- Review and ensure quality control of Maintenance department software renewal quotes..
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Required Skills and Experience (what you need/have):
- Clearly and concisely express ideas both in writing and verbally. Ensure written materials are appropriately edited.
- Use appropriate language in all communications, ensuring clarity, calmness, and professionalism.
- Effectively communicate with internal and external channels, using web and online communication tools optimally.
- Research necessary information to complete tasks, document and distribute deliverables.
- Accept constructive feedback.
- Direct communication to relevant personnel, including those impacted by the communication. Ensure important or urgent messages are received and understood through multiple channels.
- Take independent action to use resources for task completion. Work independently on tasks, seeking necessary training and consultations proactively.
- Produce expected work volume within timeframes, adhering to scheduling practices and deadlines. Represent EarthSoft with self-motivation, thoroughness, and efficiency.
- Collaborate effectively in a virtual environment to achieve team commitments, project deliverables, and EarthSoft goals.
- Manage and prioritize multiple tasks simultaneously, maintaining a balance of work and personal time. Seek input from project manager or supervisor as needed.
- Organize and store work products in company-provided software (e.g., SharePoint). Pay attention to details in all assignments and duties.
- Maintain a secure physical and digital workspace, even while traveling.
- Possess excellent verbal and written communication skills, with experience in various forms of professional writing preferred.
- Show acute attention to detail, commitment to accuracy, excellent time management skills, and proficiency in SharePoint, Microsoft Word, Excel, PowerPoint, Adobe Acrobat, and Microsoft Dynamic CRM.
- Bachelor’s degree preferred or relevant work experience.
Principals only. Recruiters please don’t contact this job poster.
Please, no phone calls about this job!
To apply, please send your resume and cover letter to resumes@earthsoft.com
EarthSoft provides equal employment opportunities to all employees, consultants, agents, and applicants for employment without regard to any legally protected status such as race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, or service in the military. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.